Kii Paper Vault keeps your invoices and business documents in one secure place. Scan them, email them or drag in a whole folder – then find any of them by a name, a number or an amount.
Every feature included in the trial · Plans from €29 a month
Scan on the office printer and press send, forward a PDF from your mailbox, or drag in a whole folder.
Every page is read automatically, so each word, number and amount becomes searchable. Nothing to type.
Search for a supplier, an invoice number or an amount and the document is on your screen.
Every team gets its own private scan address. Save it once on the office printer and each scan lands in the right department on its own.
The vault reads every page, so you can search for anything printed on it – with or without commas in the amount.
Purchasing sees only purchasing. Accounts can upload to its own section and simply view the others. You decide who can add, who can change and who can only look.
Each person starts on a clear dashboard: one folder for each of their departments, a red flag when something new arrives, and live figures for the plan.
Screens show sample data.
Drag in a whole folder. Thousands of files upload together and every folder name becomes a label, so your structure is kept.
Open a document to see the scan exactly as it arrived. Download it, print it or add a note.
The vault can read a reference printed on the page, such as a customer account number, and sort the list by it.
Put a separator sheet between invoices and one stack becomes single documents. Duplicates are refused automatically.
Send an auditor or a colleague a link to one document instead of an attachment. Business plan.
Add the vault to your home screen, photograph a receipt and search from anywhere.
Every company gets its own separate vault with its own database. Nothing is shared between customers.
Your own web address, your own database and your own storage – separate from every other customer.
Everything between your browser and the vault travels over HTTPS.
The servers are in Germany.
A copy of your vault is taken automatically each night.
Each user can add a second step with an authenticator app.
Add or remove users and decide what each department can see.
Start with a free 7-day trial with every feature included. Keep everything you uploaded when you subscribe.
Prices exclude VAT. Extra users and storage are available on request.
No. The vault runs in your web browser on a computer, tablet or phone. Your printer only needs to be able to scan to an email address.
Invoices, statements, receipts, contracts, delivery notes – any business paperwork, as scans, photos or PDF files.
Yes. Drag in a whole folder and its sub-folders. Each folder name becomes a label, so you can still browse by month or by supplier.
On servers in Germany, in the European Union. Each company has its own separate vault and database.
Tell us which plan you want and you carry on with everything you uploaded. If you decide not to continue, simply let us know.
It is a managed service built on Paperless-ngx, a well-established open-source document archive. We host it, back it up and support it for you.
Send us your company name and how many people will use it. We set up your vault and email you the login.
Or write to vault@kiioutsourcing.com
